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Flight Crew Expense Report

There are two types of deductions for pilots and flight attendants. First is out of pocket expenses such as uniforms, cell phone, union dues, etc. The second is the per diem allowance and deduction. We need both to prepare your tax returns.

Please use this online submit form to detail your flight attendant and pilot tax deductions. There are rules, of course, and you should familiarize yourself with them if you are not sure. However, the expenses listed below are generally allowed for most crewmembers. 

The government allows a deduction for each day that you are away from base. The IRS states that you can either itemize each layover city or you may take a standard rate per day (must pick one method for the year). It is to your advantage to provide your entire year’s flight schedules so your per Diem allowance can be calculated based on your specific flying. We will use the method that maximizes your deduction.

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Uniforms

Any required clothing item that is either protective in nature such as flight suits or steel-toed boots, OR cannot be converted to everyday use may be deducted as job-related expense. Shoes, nylons, ties, belts, hair products, etc. can be converted to everyday use and therefore CANNOT be deducted.

Uniforms Accessories, Repairs

When a uniform is required to be worn, maintenance to that uniform is a deductible expense.

Flight Deck, Cabin Expenses

As more airlines move towards electronic flight bags either through proprietary equipment or through iPads, these expenses become deductible beyond the portion reimbursed by the company. Every airline is handling this differently. Some are providing the equipment while others are providing a stipend. Please detail the out of pocket expenses plus any company reimbursements below.

Overnight Travel Expenses

Non Commuting Expenses

Domicile Information

To properly calculate your per diem allowance and subsequent deduction, we need to know your domicile throughout the year including transfers and TDY assignments.

Did you transfer domiciles, accept TDY assignments or get displaced during this tax year? If so, please describe below by telling us the dates and locations for each transfer or TDY.

Domicile transfers might incur moving expenses even if they are voluntary. As long as your move (domicile transfer) is work-related, those expenses are deductible. Please report those expenses including mileage on our Moving Expenses Form

Tax Year

Please select the tax year that this information is associated with.

Thanks for submitting!

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